+ < indicates notes added

Meeting Agenda (5/06/2008 7:30PM @ Ampersand Office)

· Call to Order
	+ Trish and Greg missing

o  Roll Call
	§  Assignment of Minutes and TimeKeeper
		+ timekeeper: lola
		+ minutes: brooks
o  Introduction of Guests
	+ none
o  Approval of Agenda
	+ chuck: adds childrens theatre, 501c3
	· Approval of Minutes
		+ approved
	· Report of Officers
		+ emily: needs volunteer sheets from Night and Barhoppers
		+ jenni: current balance $4153.12
			+ bought ampersandarts.org
o  President
o  Vice President
o  Business Manager
o  Production Manager
o  Artistic Director
o  Secretary
o  Others
	· Reports of Committees

o Tabled to Discussion

· Old Business
	o Writers Group – Update from Jenni (5 minutes)
		+ re-org meeting next wednesdy, 7pm at Pompei
		+ being run by jenni
	o Blog – Update from Jeff (5 Minutes)
		+ we have one
		+ it uses up to 35 contributors
		+ different level of permissions - contrib, editors, admin (brooks and jeff)
		+ will link from main site when it has some content
	o Update on YardSale and WorkDay – Brooks and Lola (5 Minutes)
		+ bring floorlamps
		+ will eventually build shelving from old platforms
		+ Decorating the space:
			+ chuck: would be cool to have vintage posters 
			+ others: put up old promotial materials
		+ Yardsale:
			+ lola: emily and sherri liked doing it
			+ it was a good experience
			+ great venue
			+ business cards for the next time
			+ want to have one more, we can also put items up for consignment
			+ any leftover items will go to Step22 for 80/20 split
			+ sending e-mail to volunteer list for items and volunteers
			+ lola advertised very well in the free venues
			+ saturday morning in June
			+ 
	+ Committees: (jeff)
		+ current committees will be disbanded 
			+ concept good, execution bad
		+ motion: chris to disband all committees: vote, unanamously passed
		+ emily: has a hard time to deal with the amount of e-mail generated  by online conversations (will return later)Sta
	+ Alternate roots: (jenni - standing)
		+ has a call for perfomances
		+ aug 5th-10th in ashville, nc
		+ we would like to put together a "how to put together a barhoppers"
		+ jeff and jenni will be attending
		+ very good for networking
		+ emily: what is the social change that ampersand is trying to engender?
		+ jeff: not an overall theme, we are pushing the limits of local theatre. lately it's been race
		+ brooks: should reach out to kendal
		+ jeff: can maybe hook up with offstage
		+ jeff: will be updated - presentation due on may 16th
	+ New member ideas:
		+ emily: chris markham
		+ jenni: knows "acting for film" guy, he's "interesting"
		+ chuck: we should focus on finding more theatre people
	+ Staunton Theatre Festival:
		+ greg was supposed to send notes, we don't have them
		+ advisory committee has met, think it should be done until next year
		+ brooks: from a technical standpoint, it's not possible with as few details
		+ jenni: hypothetically: we could put a barhoppers together
		+ jeff: we have three "end of bush regeme" scripts we can do royalty free - comedies
		+ show dates are the end of august
		+ emily motion: we don't do it, brooks second - motion passes - two obstientions
	+ Earthday and Staunton Jams:
		+ Earhday is over
		+ Staunton Jams is May 17th - (tee shirts...)
			+ brooks: greg must take stick and send emails
			+ must conversation about greg and sticks
	+ Tee shirts - Trish hasn't followed through
		+ trish missing
		+ jenni: two weeks ago Trish was sent the materials, she has does nothing
		+ jeff: find out where things are from trish,
		+ emily motion, chris second: if the dude trish is talking to hasn't been contacted by trish then we give him a shot, otherwise we shift business
			+ motion passed - we'll go with the cheaper guy if nothing 
		+ sherri: we should go to sheandoah tees instead
	+ Cannibal the Musical:
		+ a stage version does not exist, but an adapter's guide does
		+ $200 non-refundable deposit, for all materials
		+ $60 right for the performance
		+ we would need a musical section
		+ would be for the end of season oak grove show
		+ lola: later in october is better from a scheldule standpoint
		+ jeff: will bring formal proposal to the next meeting
	+ Virginia High School League: (emily)
		+ getting involved in with them - this year being organized by Gap guy
		+ what can we offer?
			+ judging perhapps
			+ find out what volunteer oportunities are available
			+ chris: would be interested in helping gap itself
		+ emily: will contact the Gap guy
	+ Jenni
		+ we'll be buying more business cards
		+ brooks motion: we let jenni to buy things as needed to run the business
	+ Chuck
		+ childrens theatre
		+ we need to get into the community to do more theatre
		+ proposes anti-pottery policy
		+ step towards java hoppers
		+ the lee high lady did a great job with thier show
			+ chuck would like to get involved with the lee lady
		+ wants an alternative to shenanarts
		+ we want to be want to be what ShenanArts used to be
		+ emily: huge issue citizens is gang stuff, this is what shenanarts used to do to - need to advertise as a way that is relevant to the community
		+ could possibly hook up with SAW 2010 and the Office on Youth (may steal our ideas)
		+ definately a direction we'd like to take the company
	+ 501c3 - revenues and expenses for this and the next three years
		+ we need to be more involved in the community
		+ can have adendum to the by laws to have something like "let's help at risk kids"
		+ everyone needs to review what chuck handed out so we can fill stuff out
	+ e-mail conversations
		+ chuck too old
		+ emily generically bothered
		+ people should use e-mail good
	+ adjourned