Meeting Agenda (4/09/2008 7:30PM @ Ampersand Office) ( + designated notes) * Call to Order o Roll Call - Assignment of Minutes and TimeKeeper + brooks minutes + lola timekeeper o Introduction of Guests - Sam Patteson (absent - couldn't make the wednesday night meeting) o Approval of Agenda * Approval of Minutes * Report of Officers o President o Vice President o Business Manager + made money: 4223.05 in bank now o Production Manager o Artistic Director + sent after action report to jeff via e-mail + oak grove will have sam cugler + opens may 29th - (build will be second or third) o Secretary o Others * Reports of Committees o Fund Raising Committee (5 minutes) + haven't met until we have 501c3 o Website Committee (5 minutes) + put megan's stuff up + would like to put a counter on it + jeff - good oportunity to start a blog + many people can update it (send me e-mail that) o Barhoppers - Update from Jenni on Financials (10 minutes) - Discussion of what went right and what went wrong + $672 came in the door, including donations + kenley: had a great conversation about starting a relationship + brooks -> email him back + chuck: how does the bistro feel about it? our impression, they were cool. + discussion about "hopping" - throwing around other bars in town + greg: include random surveys + picture board on entry a good idea + exposure was weak (posters a little week, advertising) + chuck: no more begging for money (calm down on it) + brooks -> look into survey's on the website (link into blog type?) + brooks: there needs to be a producer + greg: we need an active stage manager + jeff: need front of house too + Production MORAL: we need 3 people - Producer, Stage Manager, Box office + greg: when the AD is directing, there needs to be a stand in o JavaHoppers Committee - Update from Emily (10 minutes) + emily: was advertised in schools + 4 scripts from fort definace + audition reminders went out in 2 school systems + 0 kids showed up + lola: focus on one school maybe + chuck: lee's program is doing very well + trish: try to work with the schools + we will try to hit them again in the fall + need to contact the fort teaching, will tell her what's up + could workshop or what not at the 1 act festival at draft + emily -> talking to darren about draft, and fort lady about what is going on * Old Business o Writers Group - Update (5 minutes) + has not met since november + jenni take over the writters group + will advertise + planning on latalia, or here o Insurance - Update from Jenni and Trish (5 Minutes) + trish has it -> document says we only do short plays and one acts + chuck: asked trish to bring copies to the meetings to distribute it o Ampersand Play Readings – Discussion of how to move forward (10 Minutes) + scripts first, then figure it out + greg tables play reading + jenni -> says she'll be ordering the scripts o Earth Day and Staunton Jams - (5 minutes) + earth day: apr 19th - + need people for initial setup, starts at 8am + jams: may 17th - + greg will be e-mailing stuff + lots of big sponsors + need small PA system + chuck has a buddy with one, will ask.... o World Laughter Day - (5 Minutes) + may sometime + jenni: linda needs an insurance policy to use it + we're not going to be involved o T-Shirts/Promotional Item (10 Minutes) + trish: sent e-mail - $3.50 a shirt, $4.50 for big ones + tabled to e-mail discussion as far as this guy is concerned + we're buying 100 t-shirts (from whoever) * New Business o Presentations o Ideas - Dinner Theater - (10 minutes) + chuck: humming bird inn at the buckhorn inn + folks in goshen, have done this in lexington + wants our help on finding talent and producing + also wants to know the oppinion on the show + greg: what do we get? + we get exposure - NPR + brooks: we should pool money, and sponsor a challenge during fundrives + next month - TALK MORE - Group Work Day + lola: get people together and clean up our office and have a yardsale + need to fix this thing up + can have "ampersand yard sale" sell our shit for ampersand + where would this yardsale be held: use the stratton building parking lot + we can block off behind the creamery building + greg: furnature black + date: to be determined by work space + to be owned by lola o Proposals * Discussion o Shenarts - Any Updates on how things are going for them (5 Minutes) + looking to buy a building for a cool million + greg: we should stike this from our agneda (done) o Dixie bought the next door place, the tudor build + that cost a gajillion dollars + we should try to wiggle our way in there + we don't really know anyone o New Member Ideas (5 minutes) + nope o Staunton Theater Festival (10 minutes) www.stauntontheaterfestival.com + running labor day weekend + jeff: sam's idea about the french festival to run at same time as ^^ + we have our own festival + we charge businesses $100 + jeff: we could have our own summer festival, not to complete + jenni: thought we should talk to him about how we can help him + brooks motion (passed): jenni -> will talk to the guy to see what we can get o Business Opportunity Discussion - "Acting" as a Talent Agency + tabled at last meeting + we're interested in forwarding e-mails for other organizations + we can add this stuff to the blog, should it get done + jeff: bigger question, if someone approaches us with money... + emily will be in charge of distributing the e-mail lists * Announcements + brooks: will the list be moved to goolge by next meeting? + jeff: yes + greg: + there is nothing on the calendar + greg, brooks, lola, emily all working on other shows + we'll be taking another look at what to do next + lola: can we bring the scripts from last year back + brooks: we should think about seeing about using the grove late september + jeff: start talking to people about asking people what's up * Members Privilege * Adjournment