4 Sept 2007

Guests: chuck and sherry

Members:
	* lola missing

Agenda: approved
	* confusion about attachments
	
Minutes: approved

ShenArts: 
	* loosing space
	* coke place on augusta
	* old big lots
	* roses in willow oak
	* southern electric / kmart in waynesboro
	* brooks will contact them - sent e-mail
	
Committees: 
	Fundraising: emily / trish reporting
		* nothing to report

	Website: brooks reporting
		* meeting sunday - will determine on sunday at coffee
		* put up website address on 17 space
		* add production needs for NOTLD and "As it goes"

	Barhoppers: greg reporting
		* nothing
	
	Graceland: greg reporting
		* port moterm report (greg)
			* went well
			* attendance huge
			* rec department very happy with it
			* last movie night may be themed every year (mayeb)
	
	NOTLD: greg / brooks reporting
		* going well
		* TD!!!  really need one
			* contact governors school
			* jeff ryman (used to be at shelburne)
			* jon fergossi
			* sherry took brooks's number for TD
		* make sure we refer it to "Oak Grove presents..."
		* corey (baja) - fight coreography
	
	Writers group: heath reporting
		* going great
		* board members should come
		* next meetings:
			* 12 sept 7:30
			* heath makes reservations
		* start trying to get scripts for us to do, barhoppers, etc
	
	Living Windows: (sdda) greg reporting
		* all arts groups can participate, $75 deposit
		* oct sept 27th, starts at 5:30
		* get 1 week to setup
		* performance in the windows
		* amparts needs volunteers for our windows @ 17th
		* trish will chair that, emily and heath will help
		* jenni will cut check and give application
		
	Business cards:
		* jenni will give jeff stuff for her cards
		* jeff brings stuff to sunday meeting
		* during 
		
New stuff/presentations:
	* Emily: something about a squid monster touring with (jim waive)
		* would like us to help facilitate find space and facilitate
		* emily will contact him, and have him fill out a proposal form
		
	* Greg and Chris: will contact Gary Flavin
		
	* "As it goes": greg reporting (jon harrison show)
		* needs producer
		* goes up somewhere in January
		* trish is willing to step up and produce if we can't find anyone
		* bill is a good idea - julia bergman (brooks)
		* only $140 left from $500 after rights
		* need auditions in october - protracted rehearsal process due to holidays
		* send e-mail (jeff) to find new people
		
	* Advertising:
		* GO: may be able to get free space in paper for getting people
		* The Hook: Katie
		* 81: deadline near for october
			
	* Money: (sherry)
		* first steps:
	 		* incorporate - LLC is easiest ($35, bylaws and forms) (actually more)
			* john hoe - may help with 501c3 once the paperwork is done
			* chuck will take stuff to john hoe once we are incorporated and have papers
			* (brooks) http://www.scc.virginia.gov/division/clk/fee_dom_llc.htm
			
Questions from Sherry and Chuck:
	* need to get board to raise money and awareness
	* (jeff) two types of board speech
		* money board - Live Arts
		* working board - Us
	* tickets - give people something to take home as a momento, good plan

Members privilege:
	* brooks motioned to extend member at large, emily second
		* all in favor, lola abstained
	* 800 space
		* getting gutted and heat's being added
		* brooks - need long term commitment (general agreement)
	* other new members
		* ask sherry and chuck to make suggestions
		* kevin the kronos guy
			* should build a relationship, but not board guy
			* heath, not a big fan
		* bring up at next board meeting
	* by law addendum votes:
		1) have to be on board for a year before they can hold position
			* extenuating circumstances can override this
			* trish brought forward, greg second, all other's yes
			* brooks, lola abstain
			* passed

		2) production team responsibilities:
			* there was a general mess up with the e-mails
			* this is the oversight thing
			* tabled, lots of disagreement

		3) article 4 - board positions document
			* greg - requested consistency in use of @ arts
			* brooks motion, chris second
			* passed unanimously

		4) new board member positions take effect until jan 1st
			* 1st tuesday in november board votes on positions
			* 1st tuesday in january new positions take effect
			* this takes effect this 
			* emily proposes, trish second
			* passed unanimous
			
		5) jenni and jeff as board members
			* will both try and stay on
			* one will stay at home for first couple of months
			* everyone was cool with that